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Welcome to Mica

Mica is a lightweight internal procurement management system. It covers the full path from request submission and approval to purchasing, receiving, invoicing, and payment tracking.

This documentation center is designed for both business users and administrators. If you only need to finish your daily work, jump straight to the role-based workflow pages. If you are deploying or maintaining the system, start from the Admin Guide.

Where should I start?

Recommended reading order for first-time users:

  1. Introduction
  2. Roles and Permissions
  3. Per-Role Workflows

Quick entry by audience:

Audience Best starting page Typical reading time
New end users Introduction → Roles and Permissions 10 min
IT buyers Per-Role Workflows 10 min
Department approvers Per-Role Workflows 10 min
Finance auditors Per-Role Workflows 10 min
Procurement managers Per-Role Workflows 10 min
System administrators Admin Guide Overview 15-20 min

30-second quick start

  1. Open the Mica URL provided by your company.
  2. Sign in with the account assigned to you.
  3. Check your role in the top-right area of the application.
  4. Open Per-Role Workflows and follow the path that matches your role.

Tip

The application supports both Chinese / English and light / dark mode. Your preference is remembered automatically.

What this documentation helps with

  • Learn the procurement lifecycle quickly
  • Follow role-specific operating procedures
  • Look up fields and functions page by page
  • Troubleshoot common user-facing problems
  • Deploy, configure, and maintain the system safely

Common terms

Term Meaning
PR Purchase Requisition, the starting point of the procurement flow
PO Purchase Order, the formal order sent to a supplier
RFQ Request for Quotation
SKU Standardized material identifier for inventory and price tracking
Three-way match Matching PO, receiving records, and invoices
Payment schedule Planned payment timing and amount by order or contract

Need help?